Meeting Planners

Best Practices for Healthy Events

When holding an event, be sure to take additional precautions for infection prevention. The following are principles recommended by the CDC for reducing the transmission of the COVID-19 virus and promoting a healthy environment for your event.

Try to find ways to give people more physical space:

Overset spaces to allow for Social Distancing (6 ft).
Expand room holds; move to larger rooms to allow for more physical space.
Consider setting less people per table to allow for more space.

Limit Shared Usage items:

Change Food selections to limit contact: Employ additional buffet line servers to serve food to attendees (rather than self-selection), consider moving menu to a plated meal, offer self-contained or packaged items at breaks
Materials Distribution: Pre-set or package materials to avoid handing out materials to each attendee, consider posting materials online or change format of materials
Registration: Hand materials to the attendees rather than self-registration by kiosk/computer, send messaging out to attendees in advance, set flexible registration cancellation policies

Modify Event Format:

Make remote participation available when possible
Review all formats of face-to-face interaction and adopt alternate options; change greetings to a catch phrase or signature move rather than a handshake

Implement Good Hygiene Practices

Ask attendees to practice good hygiene: stay home if you feel sick, cough or sneeze into your elbow or a tissue and immediately dispose of the tissue, wash your hands often with soap and water for at least 20 seconds (use hand sanitizer that contains at least 60% alcohol if soap and water are not available), avoid touching your eyes, nose or mouth.
Make hand sanitizer and cleaning supplies available
Disinfect high touch surfaces more frequently

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Best Practices for Healthy Events

Try to find ways to give people more physical space:

Limit Shared Usage items:

Modify Event Format:

Implement Good Hygiene Practices

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