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Planning & Event Services


The Ames Convention & Visitors Bureau (Bureau) and ISU Extension and Outreach Conference Planning and Management staff are committed to helping you create an atmosphere where you don’t have to worry about anything except relaxing and enjoying your event.

We’ll help you get started:

  • Partner with you to develop proposals, give presentations and arrange site visits
  • Identify facilities, negotiate hotel rates and room blocks and manage contracts
  • Create unique local experiences and memories for tours and events
  • Develop a customized budget and set registration fees, and handle all financial transactions

Connect you with others along the way:

  • Provide access to a community database of over 300 local businesses and service providers
  • Handle arrangements for speakers, exhibitors and sponsorship programs
  • Administer call for papers and abstract submission process
  • Create strategic marketing plans, assist with media and public relations and coordinate the development and printing all your conference materials
  • Develop and host conference website and all key event information

Carry part of the load:

  • Manage online, fax, email and in-person registrations and fees
  • Create a welcoming presence with staff at conference check in
  • Arrange all meals, room sets, transportation and technology needs
  • Provide an onsite presence to facilitate all logistics for a seamless delivery
  • Enhance your visitors experience through welcome bags, CYtes Guides and maps
  • Wrap up your event with re-booking, detailed financial summaries and evaluation feedback

Your Guides to Ames and Iowa State University:

  • Crystal Davis: Destination Ames, Member & Visitor Services, 515.956.4602,
  • Julie Kieffer: Conferences & Events, Iowa State University, 515.956.3201,
  • Jody Larson: Extension and Outreach Events, 515.956.3203,
  • Kim Abels:  State, Regional & National Events, 515.817.6312,