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Ames Convention & Visitors Bureau Community Grant Program

What is the Bureau’s Community Grant Program?

The Ames Convention & Visitors Bureau Community Grant Program was established to support a wide range of events and activities that are open to the general public. Grants are awarded annually on the basis of merit as determined by the Bureau’s Grant Committee and administered by the Bureau. 

Statement of Purpose

Funds are available to develop events and activities that improve the quality of life for Ames residents and have the potential to attract visitors to the Ames area or enhance a visitor’s experience. Potential grants can be cultural, educational, recreational or artistic. 

Who May Apply?

Applications are accepted from public and private organizations who demonstrate the ability to complete the proposed event or activity. The grant program is designed to encourage wide participation and innovative proposals. 

Application

(2017 deadline is noon on Wednesday, October 11)

Potential grant recipients are required to complete a grant application form. The Ames Convention & Visitors Bureau Community Grant Committee will meet during the fourth quarter of each year to review applications for the upcoming year. The committee will review the submitted application forms and make their recommendation to the Bureau Board of Directors for final approval. Applicants may be asked to provide additional information during the screening process.

Below you’ll find additional information about the Ames Convention & Visitors Bureau Community Grant Program, including a program information flyer and the application form. Please download the application to your computer before you start to fill it in. The form has been saved as an Adobe Reader enabled form, so you should be able to save your information to the pdf, once it is on your computer.

2017 Community Grant Final Report

2018 Community Grant Application Information

2018 Community Grant Application Form

  • Your application must be submitted by noon (CDT) on Wednesday, October 11, 2017.
  • Applications must be typed on official application form above.
  • Applications include a full description of the organization making the request and the proposed event or activity including dates, cost estimates and how the funds will be utilized.
  • Applicants will be notified by December 2017, if they will be receiving any grant funds. Funding will be available for distribution beginning January 2018.

Definitions

Event: Something that occurs in a certain place during a particular time and holds significance to the Ames area.
Activity: An organized, supervised, extracurricular and recreational occasion that is beneficial to the Ames area and its residents

Criteria

To be considered for funding, events/activities must meet the minimum grant requirements. The review committee will rate applications based on the following criteria:

  • Ability to create a positive perception of Ames and improve the quality of life for community members
  • Demonstrated enthusiasm and commitment for the success of the event or activity
  • Ability to attract visitors or enhance their stay
  • Diversity and uniqueness of the event or activity
  • Appeal of the event or activity to a broad-based audience 

Requirements

  • Event/activity must be open to the public.
  • Potential Grant recipients are required to complete a Grant Application and submit by application deadline.
  • All marketing materials promoting the event or activity must include the Bureau logo, telephone number, website and the verbiage “Supported by the Ames Convention & Visitors Bureau Community Grant Program” as appropriate.
  • Grant recipients are required to participate in the Bureau’s Business Track program, marketing their event/activity through the Bureau’s website and additional marketing materials.
  • Applicants may request up to 50 percent of the total award in advance of the event/activity.
  • A Final Report Form must be completed within 60 days after the completion of the event/activity to receive distribution of funds.
  • Copies of original receipts are required with the final report.
  • Failure to comply with the obligations will prohibit the organization from receiving a grant in the future. 

Events and Activities Not Eligible for Funding

  • Ongoing operating expenditures
  • Permanent infrastructure
  • Capital building projects
  • Professional services including legal, medical, engineering, accounting or auditing
  • General fundraising or donations
  • Salaries, wages or administrative fees
  • Debt retirement or associated fees
  • Anything contrary to federal, state or local law or ordinance
  • Private events (not open to the public) 

Examples of Events and Activities That Have Received Funding in the Past

  • Dancing with the Story County Stars
  • Cyclone Stampede Rodeo
  • “Cinderella” the Opera
  • Ames Main Street Farmers’ Market
  • Reiman Gardens Independence Day Celebration